Position

Description

Volunteer

Committee Chair

2-year term. Maintain relationship with chartered organization (BUMC); confer with Cubmaster on policy matters related to Cub Scouting; attend monthly Pack meetings; Lead monthly Pack Planning Meetings; Compile Pack data for annual Recharter; submit Recharter; assist Pack volunteers as necessary.

Time Commitment: 1-2 hours per week.  Busiest Time: Recharter in Oct

Mike Miles

Assistant Committee Chair

2-year term: Assist Committee Chair as needed. Learn the position and take over the role of Committee Chair when current Chair’s term is over.

Work with YPT Coordinator to ensure Den Leaders have completed YPT.  Work with Training coordinator to identify volunteers for specific training.

Time Commitment: 1-2 hours per week

Cubmaster

2-year term. 

Qualifications: Is at least 21 years old; and registered adult leader of the BSA. Able to communicate well with adults as well as boys; delegate responsibilities and set a good example through behavior, attitude, and uniform.

Responsibilities:

• Complete Cubmaster training
• Attend monthly SHAC roundtables and Pack Planning meeting
• Carry out the Cub Scout program according to the policies of the BSA.
• Lead the monthly Pack meeting, with the help of other leaders and see that Cub Scouts receive a quality, year-round program filled with fun and activities.
• With the Pack committee: help develop recruitment plan for recruiting boys into Cub Scouting; work on program ideas, select and recruit adult leaders.
• Guide and support den leaders.
• Help organize and encourage graduation into a Boy Scout troop.
• Maintain good relationships with parents and guardians. Seek their support and include them in activities.
• Work as a team with the pack committee chair to cultivate, educate, and motivate all pack leaders and parents or guardians in Cub Scouting.
• Conduct advancement, recognition, and graduation ceremonies.
• Encourage high advancement standards from all Cub Scouts.

Time Commitment: 5-8 hours per month

Michael Pandya  

Assistant Cubmaster

2-year term.  Assist Cubmaster with attending various pack activities including Pack meetings and other Pack activities.  Be prepared to take on the role of Cubmaster.

Time Commitment: 3-5 hours per month 

Treasurer

2-year term.  Attend monthly pack planning meetings and report on the pack’s financial condition.  Keep up-to-date financial records.  Report to BUMC as requested on the financial condition of the Pack.

Ensure the Pack’s finances are sound. Help establish a sound financial program for the Pack with a Pack budget plan.  Open and/or maintain a bank account in the Pack’s name.  Approve all budget expenditures. Check all disbursements against budget, and pay bills timely. Present expenses that are not in the ordinary course to Committee Chair for approval.

Collect dues, give receipts and make timely deposits of all funds.  Provide a list of dues collected to Registration Coordinator for entry into Scoutbook.  Work with families who are unable to pay with an offer of a scholarship or reduced dues.

Collect campout fees and other activity fees, such as Blue & Gold; give receipts and provide list of participants to appropriate Coordinator.

Be responsible for thrift training within the Pack to reduce unnecessary expenditures.  Manage the payment of expense reimbursement from Den Leaders.

Time Commitment: 2-4 hours per month.  Busiest Times: Aug-Sept (Registration); Fall/Spring Campout; Blue & Gold

Sergio Leal

Secretary

2-year term.  Attend monthly pack planning meetings. Take minutes during pack planning meetings. Send out agenda prior to pack planning meetings. Prepare minutes and distribute at pack planning meetings. Handle correspondence for the pack. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.

Time Commitment: 3 hours per month

Registration/Membership Chair

Coordinate Pack registration party for returning scouts; Set up information tables at Horn and Condit Back to School days; email interested scouts information about Pack 130; Attend Registration Party and New Scout orientation; Ensure the roster data is correct, Input registration data into Scoutbook

Busiest time: August/Oct

Raquel Bruner

Assistant Registration/Membership Chair

Assist Registration/Membership Chair with Pack Registration.  Prepare documents for registration party.  Conduct an annual census of boys.  Follow up on Cub Scout dropouts to help return them to active membership.  Work with Den Leaders to ensure that boys transition to the next rank's den.

Busiest Time: August/Oct

T-Shirt Coordinator

Conduct an inventory of current stock; Place and pick up order before registration party; Attend registration party to distribute shirts; attend New Scout orientation and first pack meeting to distribute shirts.

Busiest time: Sept/Oct

Medical Records Coordinator

Attend Registration party in August and New Scout Orientation; Collect Scouts’ medical records and copies of insurance cards; Ensure records are accurate and complete for each scout per BSA; Organize records and keep records safe and private; Provide when needed for Pack or Den activities.  Work with Twilight Camp Coordinator.

Busiest time: Sept/Oct

Raquel Bruner

Popcorn Kernel

Provide SHAC with contact information; Communicate with Pack to promote selling of popcorn; recruit volunteers in each den to be your Den Popcorn Kernel and collect orders and money; recruit volunteers to assist with distribution;  collect money and submit orders; coordinate prizes; be prepared to receive pie in the face from highest selling scouts.

Busiest time Oct – Jan

 Ayo Bello

Den Popcorn Kernel

Each Den to provide a volunteer to assist Popcorn Kernel by distributing popcorn order sheets at den meetings, communicating important popcorn sales deadlines, and collecting the forms and money from each scout and giving to Popcorn Kernel.  Assist with popcorn pickup from warehouse and distribution at Scout House.

Time Commitment: 2-3 hours during sales period; 4-5 hours on distribution day

Campout Coordinator

Must be BALOO trained.  Identify dates for Fall and Spring campouts and attend Pack Planning Meeting to discuss and get approval.  Draft campout plan.

At park, reserve appropriate group campsite and book it as soon as possible.  Work with Treasurer to make the down payment (typically 50% is required to book the campsites) and the final payment upon arrival. 

Work with Ranger to arrange fire pit suitable for bonfire activities and coordinate a 1-2 hour service project for Saturday.

Two weeks in advance or so, fill out and file a Campout Activity plan and file with BSA on line.

Communicate details at Pack Meetings and with Den Campout Coordinators.  Create and email Campout packet as soon as possible after the details are confirmed to the entire pack.

On Campout:

• Ensure a first aid kit is on hand.
• Bring fire extinguishers and sufficient water buckets for each Den. 
• Work with Medical Records Coordinator to ensure the medical forms are brought.
• Remind each Den Leader to bring their Pack water coolers for drinking water.
• Delegate the responsibility for having sufficient water buckets on site at bonfire

Busiest times:  Spring and Fall campouts

 Raquel Bruner

Assistant Campout Coordinator

Must be BALOO trained.  Work with Campout Coordinator to plan and execute Pack campouts.

Busiest times:  Spring and Fall campouts

Religious Award Coordinator

Promote Religious Awards to Pack as Duty to God requirement; Manage sign-up list; order books and distribute; Send reminders to ensure scouts are on schedule; Organize pizza party for scouts who have completed or need the Reverend to sign their books in January; Order awards for Blue & Gold ceremony.  Assist Cubmaster in handing out awards.

Busiest times:  Sept – Feb

Scouting for Food Coordinator

Arrange for the flyers to be made and picked up; Create sign-up sheet for zones (map and sign up genius are already created from previous years) and send out in an email; Put flyers on your doorstep; Direct drivers on pick up food day (both to neighborhoods and to CCSC)

Busiest times: Oct

Service Project Coordinator

Plan and coordinate 4 service projects, one each season Summer, Fall, Winter and Spring. Attend Pack Planning Meeting to get approval.

Touch base with BUMC to identify and respond to their needs;

Organize and communicate with the Pack with details of each service project.

Provide Committee Chair with a summary of the event, include number of scouts attending, number of adults, and number of siblings. Provide objective statics to describe the success of each project.

Time Commitment: 2-3 hours planning for each project, plus time at the event.

Ship Trip/Special Overnighter Coordinator

In coordination with the Pack Planning Committee, arrange for the Pack to either do a ship or other special campout in either the spring or fall; Collect details and send information out to Pack. Coordinate registration and payment with Treasurer; Be the Pack Point of Contact for the event.

Time Commitment: 5-6 hours planning, plus time at the event

Pinewood Derby Coordinator

Plan and organize PWD. Order PWD kits and distribute at Pack Meeting. Hold a Cut Day prior to event. Set up track, car racks, pit and registration table on Registration Day.  Recruit volunteers for photos, to create licenses, run the pit, announcer, etc.

Busiest Time: Dec/Jan